Career Portal

The Executive - Research & Grants Administration will support the research management and grants administration functions of ORIC by facilitating research proposals, grant applications, research collaborations, funding opportunities, and compliance processes. The incumbent will work closely with faculty, researchers, funding agencies, and internal departments to strengthen the institutions research ecosystem and enhance research productivity.

MAIN DUTIES & RESPONSIBILITIES:

1. Coordinate research administration activities across IBA and support faculty throughout the research lifecycle. 

2. Identify, monitor, and disseminate national and international research funding opportunities to faculty members.

3. Support faculty in the preparation, review, and submission of research grant proposals.

4. Coordinate grant application processes and ensure compliance with institutional and donor requirements. 

5. Maintain records of research projects, grants, contracts, funding opportunities, and faculty research profiles. 

6. Coordinate with funding agencies, collaborating institutions, industry partners, and government organizations regarding research initiatives.

7. Support the administration of research agreements, MoUs, consultancy projects, and collaborative research activities. 

8. Maintain databases related to research publications, grants, commercialization activities, intellectual property, and research outputs.

9. Assist in organizing research capacity-building activities, grant writing workshops, seminars, conferences, and faculty development programs.

10. Prepare periodic reports on research performance, grant submissions, funding secured, and institutional research indicators. Support the compilation of data for HEC submissions, institutional rankings, annual reports, and accreditation requirements. Coordinate internal communications related to research calls, funding announcements, and research policies. 

11. Ensure proper documentation and record management of all research and grant-related activities. 

12. Any other responsibility assigned by the Director CEDIR/ORIC, Associate Director, or reporting manager.

QUALIFICATION & EXPERIENCE:

1. Minimum 16 years of education from an HEC-recognized institution, preferably in Business Administration, Management, Public Administration, Social Sciences, Computer Sciences, or a related discipline.

2. Minimum 3 years of relevant experience in research administration, grants management, project coordination, ORIC operations, higher education administration, or donor-funded projects.

3. Experience working with universities, research institutions, ORICs, funding agencies, or development organizations will be preferred.

KNOWLEDGE & COMPETENCIES:

1. Research administration, Grants management, and proposal coordination

2. Research compliance, report writing, and documentation

3. Strong communication and interpersonal skills

4. Ability to manage multiple research and grant activities simultaneously

The Graphic Designer & Animator will be responsible for creating visually compelling designs for digital and print media, including social media posts, marketing materials, event branding, publications, videos and animated posts. This role requires expertise in design software, typography, color theory, and layout principles to ensure brand consistency and high-quality visuals. The incumbent will collaborate with internal teams to develop engaging graphics, illustrations, and motion designs that enhance IBAs brand presence across multiple platforms. Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, After Effects, Canva etc.) and a strong creative vision are essential for this role.

MAIN DUTIES & RESPONSIBILITIES:

• Design and produce graphics for digital platforms, including social media posts, website banners, emailers, and online advertisements.

• Create print-ready designs for brochures, flyers, posters, event signage, and other marketing collateral.

• Assist in developing visual content for events, ensuring timely and accurate production of event branding materials.

• Use design software such as Adobe Photoshop, Illustrator, InDesign, and Canva to create and edit graphics and layouts.

• Assist in creating simple animations or motion graphics for social media and digital campaigns.

• Manage multiple design projects simultaneously, balancing quality with deadlines.

• Stay informed about current design trends, software updates, and industrys best practices to enhance skillset and output quality.

• Provide support in other Marketing & Communications activities as needed.

QUALIFICATION & EXPERIENCE

• Minimum qualification Diploma/Intermediate, with preference given to candidates holding a Bachelors degree in a relevant field. Proficiency in design tools and courses such as Adobe Photoshop, Illustrator, InDesign, and familiarity with AI-powered creative tools like Adobe Firefly, Canva AI, or similar platforms is essential.

• Minimum 1-2 years of work experience.

KNOWLEDGE & COMPETENCIES:

• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, After Effects, Premiere Pro)

• Hands-on experience with Canva, Capcut, ElevenLabs and other software for quick and templated design needs

• Familiarity with AI tools for image and video generation (e.g., Higgsfield, Runway, Google Flow, ChatGPT, Gemini) and AI assistants (e.g., ChatGPT, Claude, Gemini) for ideation and prompt development

• Basic understanding of typography, color theory, layout, and design principles

• Ability to create motion graphics and video edits

• Familiarity with digital content formats and platform specific design standards (social media, web, mobile)

The Senior Executive - Communications will play a pivotal role in planning, implementing and managing IBAs communications, content and digital presence across all platforms. This hybrid role combines communications with digital media, digital marketing and social media management. The incumbent will organize creative campaigns and promotional activities, manage IBAs social media, drive engagement and lead generation, and ensure consistent brand messaging that strengthens IBAs public image among students, faculty, alumni, prospective applicants, industry and the wider public.

MAIN DUTIES & RESPONSIBILITIES:

Communications & Campaign Management

• Conceive, develop and oversee communication and digital campaigns (social media, events, admissions and institutional milestones) in line with MarComms goals

• Use AI tools such as ChatGPT, Claude and Gemini regularly for campaign ideation, copywriting, content planning and drafting communications.

Digital Marketing

• Develop, execute and optimize digital campaigns for maximum ROI across platforms such as Google Ads, Meta (Facebook/Instagram) and LinkedIn.

• Implement strategies for Social Media Marketing, SEO, SEM, WhatsApp Marketing and Email Marketing.

• Stay updated on the latest digital marketing and platform trends and implement best practices.

Digital Media Management 

• Manage IBAs digital media channels and assets, including the websites.

• Plan and execute digital media plans, including paid ad placements, audience targeting and budget allocation across Google, Meta, LinkedIn and online publishers.

• Coordinate digital coverage with online news portals and publishers and track IBAs online mentions and media coverage.

• Stay updated on new digital media platforms, tools (including AI tools) and best practices.

Digital Marketing Agency Management

• Act as the main point of contact for IBAs digital marketing agency and manage the relationship on a day-to-day basis.

• Prepare clear briefs for campaigns & media plans, and review and approve agency deliverables for quality, accuracy and brand alignment before they go live.

• Monitor agency performance against agreed KPIs, timelines and scope of work, and hold regular review meetings.

Research, Analytics & Reporting.

• Conduct market research and surveys to evaluate trends, brand awareness, audience needs and competitor activity.

• Track, analyze and report on campaign and social media performance using Google Analytics and platform insights; provide recommendations for improvement.

• Use AI tools such as ChatGPT and Claude to support research, data analysis, summarizing insights and preparing reports.

• Collaborate with managers in preparing budgets and monitoring campaign expenses.

Stakeholder Collaboration

• Coordinate with Schools, Centers and Departments to gather content and align communications with organizational goals.

• Engage with external vendors and agencies for content creation, ad placements and other digital services.

• Perform any other related tasks assigned by the Line Manager or HoD.

QUALIFICATION & EXPERIENCE

• Bachelors degree from an HEC-recognized university, preferably in Marketing, Digital Marketing, Communications, Mass Communication, Business Administration or a related discipline.

• 2-4 years of working experience preferably in Communications, Digital Media Marketing, Social Media Management (proven experience as a Communications/Digital Marketing/Brand Executive or similar role)

KNOWLEDGE & COMPETENCIES:

• Digital marketing: Practical expertise in Social Media Marketing, SEO, SEM (Google Ads), WhatsApp Marketing and Email Marketing.

• Digital media tools: Hands-on experience with Meta Ads Manager, Google Ads, LinkedIn Campaign Manager, Meta Business Suite and scheduling tools (e.g., Hootsuite, Buffer)

• Analytics: Proficiency in Google Analytics, SEO tools and social media/web analytics; ability to report on performance metrics.

• Writing & communication: Exceptional written and verbal communication skills; strong content generation and storytelling abilities. Writing samples to be submitted with CV.

• Portfolio: A portfolio of social media, digital campaign and written work is mandatory for CV screening.

• General: Proficient in MS Office and marketing software (e.g., CRM, email marketing tools); Strong analytical, creative and project management skills.

The incumbent will be responsible for managing the day-to-day financial operations of CEIFs training portfolio, including invoicing, receivables, faculty remuneration, budgeting, financial reporting, and coordination with the IBA Finance Department.

MAIN DUTIES & RESPONSIBILITIES:

Sales, Invoicing & Receivables:

• Create sales orders, issue and record invoices, collect client details (e.g., amounts, NTN/CNIC), and track client accounts and recoveries.

• Collect cheques from clients (scan, archive, and log records), deposit them into the bank, and submit deposit slips to the Finance Department.

• Prepare revenue statements and monthly tax statements, calculating taxes in accordance with applicable laws.

Faculty / Trainer Remuneration:

• Draft trainer contract letters, collect and verify attendance sheets (scan, archive, and log records), and calculate faculty remuneration.

• Issue payment authorizations, follow up on faculty disbursements, and address queries regarding remuneration and tax deductions.

P&L, Budgeting & Reporting:

• Prepare workshop-specific P&L statements.

• Maintain the online Monthly Target P&L Sheet and allocate annual budgets according to project codes.

• Prepare ad-hoc financial reports and carry out additional tasks as required.

Petty Cash, Bills & Requisitions:

• Collect vendor digital data and prepare the petty cash summary.

• Initiate, process, and follow up on Purchase Requisitions and Material Requisitions.

Administration:

• Draft official letters, manage email correspondence, attend meetings to ensure smooth operational workflows, and execute other duties assigned by the Director - CEIF.

QUALIFICATION & EXPERIENCE:

• Bachelors degree in Commerce (B.Com) or equivalent in Finance/Accounting from an HEC-recognized university.

• Preferably 2 years of overall professional experience; relevant experience will be an added advantage.

KNOWLEDGE & COMPETENCIES:

• Hands-on experience with ERP systems, preferably Microsoft Dynamics 365 (Sales, Receivables, and Payables modules).

• Experience in billing, invoicing, and receivables management, including client follow-ups and recovery reporting.

• Ability to prepare workshop- and project-wise P&L statements, revenue statements, and expense reports.

• Knowledge of withholding tax calculations and faculty/trainer payment processing.

• Familiarity with cheque deposits, petty cash management, and basic financial reconciliations.

• Proficiency in MS Office applications, particularly Excel.

• Good written and verbal communication skills, including drafting official letters, managing email correspondence, and preparing requisitions.

Executive CDC will be responsible for coordination and support in smooth functioning of the career development centers operational matters. He/she should be dedicated towards initiating and maintaining relationships with potential employers for strengthening IBAs link with the business community along with coordinating for career development initiatives.

MAIN DUTIES & RESPONSIBILITIES:

• Undertake research to keep up to date with employment information, grad application cycles and other best practices adopted by Career Services globally.

• Support in planning and conducting trainings/workshops to help students in developing the career skills essential for a smooth transition from university to market/grad school.

• Support in scheduling workshops, one-on-one counselling initiatives for students. 

• Support in arranging networking sessions, study trips and other interventions with the team.

• Support in developing social media resources for students related to various aspects of career skills, trends, scope of various career options, graduate school related resources etc.

• Support in maintaining and analysing database for students and internship records. 

QUALIFICATION & EXPERIENCE

• Minimum bachelors degree from an HEC recognized university/institution.

• Minimum 1-2 years of working experience preferably in corporate relations, career services, or a related field.

The position is responsible for overall operational management of Main Campus, ensuring smooth functioning of facilities, transport, security, and administrative services. The role involves strategic planning, vendor management, budget control, coordination, compliance, and leadership of campus support teams to maintain high service standards and operational efficiency.

MAIN DUTIES & RESPONSIBILITIES:

Campus Operations & Facilities Management

• Oversee daily operations of the Campus, including building maintenance, housekeeping, Canteen/Kiosks, security, and Residential Facilities services.

• Ensure uninterrupted functionality of instructional spaces, Auditorium, and common areas to support academic activities.

Transport & Fleet Management

• Manage campus transport operations, including student, staff, and faculty services, transport requests, route planning, resource allocation, and scheduling.

• Coordinate and supervise drivers, ensuring effective duty allocation, communication, safety compliance, and adherence to traffic and transport regulations.

• Manage and monitor the institutional vehicle fleet, including preventive maintenance, servicing, insurance, registration, fitness, and daily vehicle logbooks.

• Oversee fuel management and transport-related expenses, maintaining accurate records of fuel consumption, petty cash, maintenance costs, and budget utilization.

• Oversee transport vendors and contracted service providers, monitoring service quality, compliance, performance, and cost efficiency.

• Maintain accurate manual and digital transport records and provide required data for audits, reports, and management review.

• Handle transport-related incidents, emergencies, complaints, and ad hoc operational requirements, ensuring timely resolution and support.

Stakeholder Engagement

• Act as the primary liaison for faculty, staff, students, and external partners at the Campus.

• Address escalated service issues and maintain high levels of stakeholder satisfaction.

Team Leadership & Performance Management

• Supervise campus administration staff and vendors, etc.

QUALIFICATION & EXPERIENCE:

• Minimum of 16 years of education, equivalent to a Masters degree, from an HEC-recognized institution, preferably in Business Administration, Education Management, or a related discipline.

• At least 4 to 6 years of experience in admin operations, facilities management, or a related administrative role.

KNOWLEDGE & COMPETENCIES:

• Proven leadership and decision-making abilities. 

• Strong project management, organizational, and communication skills. 

• Campus Operations & Facilities Management

• Transport & Fleet Management

• Stakeholder Management & Communication

• Team Leadership & Performance Management.