Career Portal

Position: Coordinator – Registrar Office
Last date to apply: Sunday 02 Apr, 2023

We are looking to hire a highly organized incumbent for the position of Coordinator – Registrar Office.

 

MAIN DUTIES & RESPONSIBILITIES:

 

The incumbent will be required to manage the following scope and responsibilities:

 

  • Co-ordinate all administrative tasks at the Registrar Office, to include dealing with enquiries, maintaining supplies of routine office materials (stationery and consumables), catering requests, room bookings, photocopying, liaison with other departments or functions as required.
  • Schedule appointments, manage calendars, arrange meetings, and may serve as a liaison between several teams or departments.
  • Maintain records and organize databases as and when required.
  • Respond to queries directed to the Registrar and redirect them to the concerned individual/department.
  • Act as point of contact for students, external visitors and members of the public.
  • Provide administrative and coordination support to committees as and when needed.
  • Receive and redirect any and all correspondence on behalf of the Registrar Office as per agreed procedures.
  • Coordinate, maintain and update the Head of Department’s schedule as and when required.
  • Perform any other required duties and tasks as and when assigned by the Head of Department.

 

QUALIFICATION & EXPERIENCE:

 

  • Bachelors from any HEC recognized institute.
  • Possess 1-2 years of relevant experience.

 

KNOWLEDGE & COMPETENCIES:

 

  • In-depth understanding of office management procedures and departmental policies
  • Proficient in MS Office
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities

 


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Position: Executive Administration – General Administration
Last date to apply: Sunday 02 Apr, 2023

MAIN DUTIES & RESPONSIBILITIES:

 

  • Manage events within and outside IBA: Convocation, Orientations, Seminars, Conference, Foreigner Visit, DLS Sessions, Admission Test, Annual Picnic, Annual Dinner, Iftar Dinner, etc
  • Coordinate with Building In-charges to facilitate the Students, Faculty and Staff for smooth running of classes, seminar, conferences and responsible of Building spaces
  • Manage Executive Building to ensure all administrative support including housekeeping, Electrical & Maintenance Work, ICT equipment and managing all complaints via Complaint Management System
  • Control and Monitor the PR in Dynamics 365 of the institute as per approved yearly Budget. Coordinate with stakeholders for execution of PR i.e., Finance, Procurement and concerned departments
  • Provide space/facilities and coordinate with Internal Department and Student Societies for their events in campus. Execute the events with all concerned departments: i.e., Security, Maintenance, Housekeeping, Electrical, Transport, Visiting Faculty Residences
  • Compilation and Monitoring of Admin Budget with coordination of all buildings, Spaces and other related department and ensure best utilization of resources
  • As per the instruction of Campus Manager, effective utilization of Space for new hired and promoted Faculty and Staff, Order and maintain Furniture of the offices. Maintain occupancy list of all buildings in campus
  • Coordination with Examination Department for Conduct Exams, with Testing Department for Conduct Tests of Undergraduate & Graduates
  • Manage the archives’ function and ensure maintenance of old records in a manner that facilities easy retrieval
  • Supervises inventory of office supplies, daily consumable items, crockery, and cutlery etc. and initiate purchase request as and when required
  • Perform regular inspection of the premises (which includes public areas, meeting rooms, individual offices, and enmity areas), ensuring an overall safe, well maintained, and aesthetically pleasing ambiance
  • Coordinate operations of Cafeteria, Kiosk, Messengers, Staff Performance, departmental Payables, VFR
  • Depute office Attendant as per their JD’s and requirements
  • Prepare Petty Cash of Admin Department

 

QUALIFICATION & EXPERIENCE:

 

  • Bachelors from any HEC recognized institute.
  • Possess 2-5 years of experience in General Administration, Security, Civil Works, Utilities & maintenance, Service management, Event management and health & safety.
  • Education, Hospital, Pharma and Hotel Industry experience (Prefer).

 

KNOWLEDGE & COMPETENCIES:

 

  • In-depth understanding of office management procedures and departmental policies
  • Familiarity with financial and facilities management principles
  • Proficient in MS Office
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities

Apply