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This position will be responsible for the management and maintenance of the data related to donations. The incumbent will act as the main contact for all donor-related issues and will manage processing, receipting, and acknowledgment of donations. Primary responsibility will involve maintenance of donor-related information. 

MAIN DUTIES & RESPONSIBILITIES: 

• Main contact for donor inquiries.
• Assist in preparing various reports for donors.
• Reconcile donations received and resolve discrepancies.
• Keep track of instalments and payments.
• Correspondence with internal departments.
• Manage the receipting, acknowledgment, and pledge management process, including reviewing all receipts, acknowledgment letters, and reminders before being sent to donors.
• Help in executing and managing donor meet-ups.
• Help in preparing proposals, presentations, and request letters.
• Responsible for developing the re-soliciting loop with existing donors and outreach for other strategic initiatives.
• Developing content for the annual Impact Report and the bi-monthly newsletters.
• Manage and maintain MoU and donation cheque records in both digital and physical formats, ensuring accurate documentation and efficient record retrieval.
• Manage backend operations for student parking programs, including tracking donor-sponsored allocations, maintaining student records, and creating student profiles.
• Conduct donor outreach and communication, addressing queries, fostering relationships, and supporting fundraising initiatives. 

QUALIFICATION & EXPERIENCE:  

• Minimum bachelors degree, preferably masters degree from an HEC recognized university/institute
• At least one year of experience. Prior experience in compliance within the resource mobilization function will be preferred

KNOWLEDGE & COMPETENCIES: 

• Core skills essential to meet job expectations
• Good English Skills
• Data Entry / Management
• Must be well-versed in MS Office, especially in EXCEL
• Should have good communication and interpersonal skills
• Some financial knowledge 

The coordinator will support the execution of marketing campaigns, media planning, financial billings and brand communication initiatives. This role involves coordinating with media partners, IBA Finance department, and tracking campaign performance. The incumbent will also ensure brand consistency, assist in event promotions, and contribute to public relations efforts. Strong organizational, communication, and analytical skills, along with knowledge of digital marketing trends and media outreach, are essential for this position.

MAIN DUTIES & RESPONSIBILITIES:

• in the planning, coordination, and execution of integrated marketing and media campaigns.
• Liaise with external vendors, and partners to ensure timely delivery of assets and placements.
• Track, compile, and report on campaign performance metrics across digital and traditional media platforms.
• Coordinate with the IBA Finance department for budgeting, billing, invoice reconciliation, and vendor payments.
• Ensure brand guidelines and consistency across all promotional content and communication materials.
• Support the promotion of institutional events, academic programs, and other initiatives through media and PR outreach.
• Maintain records of campaign deliverables, media plans, approvals, and financial documentation.
• Stay updated on emerging marketing trends, particularly in digital and social media landscapes.

QUALIFICATION & EXPERIENCE:

• Bachelors degree in Marketing, Media Sciences, Communication, or related field from an HEC-recognized University/Institute
• Minimum of 2-3 years of work experience

KNOWLEDGE & COMPETENCIES:

• Proficient in Microsoft Excel for maintaining budgets, tracking media billings, and preparing financial reports
• Good command on marketing tools like Meta Ads Manager and Google Ads to support campaign execution
• Familiarity with social media management tools like Hootsuite is required to schedule and monitor posts
• Knowledge of basic data analytics and reporting tools is essential for evaluating marketing campaign effectiveness
• Excellent communication and stakeholder management abilities

The Executive Alumni Affairs will assist with daily operational activities such as issuance of alumni cards, addressing queries by alumni, monitor and post social media content and assist in Alumni Affairs events. The Executive will also be responsible for updating and increasing the IBA Alumni Database ensuring all information on the database is timely and accurate for institutions support.

MAIN DUTIES & RESPONSIBILITIES:

• Serve as the first point of contact for alumni queries, concerns, and pain points; escalate issues for departmental intervention as needed.
• Maintain and periodically update the alumni database, ensuring content accuracy, an improved user experience, and alignment with current alumni records.
• Update and manage alumni-facing website content, the CEO Directory, and the Alumni Business Directory to ensure accuracy and relevance.
• Liaise with the CDC, Examinations, IT, and other relevant departments to facilitate alumni technical concerns, including alumni card issuance, bona fide letters, degrees, transcripts, and company/startup registration for student internship validation.
• Disseminate timely information to keep alumni informed and engaged across all channels.
• Manage and grow alumni communities across LinkedIn, Facebook, Instagram, and WhatsApp, including adding alumni to relevant groups and both physical and virtual walls.
• Design, circulate, and analyze surveys and forms for alumni feedback on programs, FYP projects, open houses, and fresher orientations.
• Plan and produce the alumni newsletter and magazine, and coordinate social media posts, testimonials, and other alumni promotion initiatives.
• Organize and attend alumni events including the Grand Alumni Reunion, Alumni Excellence Awards Ceremony, Alumni Advisory Council meetings, alumni dinners and lunches, and class- or industry-specific reunions.
• Organize and moderate Alumni Connect sessions for student mentorship and networking.
• Identify countries with significant alumni concentrations; initiate, coordinate, and provide ongoing logistical support for global alumni chapters.
• Lead end-to-end alumni election processes including candidate communication, voter outreach, timeline management, and result dissemination.
• Identify, approach, and onboard discount partners to build and maintain a benefits network for alumni cardholders; manage ongoing partner relationships and agreements.
• Complete any other alumni-related tasks as assigned by the HoD or relevant faculty and staff.

QUALIFICATION & EXPERIENCE:

• The incumbent shall have at least a bachelors degree, preferably in a relevant field, from an HEC recognized university/institute.
• At least 1-2 years of experience, preferably.

KNOWLEDGE & COMPETENCIES:

• Database Management

• Customer Service

• Communication Skills (Written and Verbal)

• Content Creation & Editorial Oversight

• Event Planning & Management

• Social Media Management

The Legal Executive shall be responsible to look over operations, which will include drafting legal documents such as memos, agreements, and contracts. He/she shall be responsible for ensuring regulatory compliance and providing legal advice that aligns with the institutes objectives.

MAIN DUTIES & RESPONSIBILITIES:

• Conduct thorough legal research and analysis on various legal issues, statutes, regulations, and case laws relevant to the departments activities. Prepare comprehensive summaries and reports based on research findings.

• Drafting and reviewing of legal documents, including contracts, agreements, memos, and correspondence, and providing advice on routine matters.

• Maintain accurate and up-to-date legal records, contracts, and other legal documentation. Create and manage electronic and physical filing systems to ensure efficient retrieval and storage of legal documents.

• Provide general administrative support to the legal team, including preparing presentations, scheduling meetings, preparing agendas, taking meeting minutes, and coordinating travel arrangements.

• Assist with managing the departments budget and expense tracking, including the generation of PRs and all budget-related acquisitions.

• Communicate legal information and updates clearly and concisely to internal stakeholders.  

• Foster positive relationships with external contacts, such as external counsel.

QUALIFICATION & EXPERIENCE:

• Bachelors of Laws (LLB) from an HEC-recognized institute/University.
• 2-3 years of experience, preferably in a similar capacity, in Corporate Legal Affairs.

KNOWLEDGE & COMPETENCIES:

• Strong legal research skills

• Understanding of legal structures, compliance requirements, and corporate governance

• Proficiency in drafting and reviewing contracts and agreements

• Excellent verbal and written communication skills for interacting with internal and external stakeholders

The Assistant Manager Business Development plays a pivotal role in developing and delivering high-quality executive education programs across diverse People Development product lines by IBA Center for Executive Education (CEE) which include open enrollment programs, customized workshops, diplomas, corporate governance, and similar offerings. The incumbent will be responsible for the entire program lifecycle, from initial client interaction to post-program evaluation. This position demands a strategic, results-oriented individual with strong educational program design, project management, and client relationship management skills.

MAIN DUTIES & RESPONSIBILITIES:

• Business Development: Generate revenue growth by identifying, pursuing, and securing new business opportunities through strategic relationship building and market analysis.
• Program Design & Development: Convert client leads to successful program offerings. Design agendas for open enrollment programs, customized workshops, diplomas, corporate governance programs and similar offerings, ensuring alignment with client needs and learning objectives.
• Faculty Management: Identify, recruit, and onboard subject matter experts to deliver program content. Develop and maintain strong relationships with faculty to ensure program quality and consistency.
• Participant Coordination: Manage the pre-program experience for participants, including welcome messages, registrations, and pre-reading materials. Facilitate participant engagement throughout the program and manage post-program follow-up activities.
• Financial Management: Lead the development of program budgets and help Finance prepare Profit & Loss (P&L) statements. Manage program expenses to ensure profitability.
• Proposal Writing: Develop compelling proposals for potential clients, highlighting the value proposition and expected outcomes.

QUALIFICATION & EXPERIENCE

• Masters degree from an HEC-recognized University/Institute.
• Minimum 5 years of experience preferably in higher education environment.

KNOWLEDGE & COMPETENCIES:

• Business Development 

• Networking Skills

• Client Engagement 

• Critical Problem-Solving Skills

• Excellent Communication and Reporting Skills

The Registered Nurse is responsible for delivering comprehensive patient care, including assessment, first aid, medication administration, injections, and IV therapy as prescribed by the doctor. The role involves responding promptly to medical emergencies while ensuring accurate documentation and strict adherence to infection control protocols. The nurse also maintains a safe clinical environment and provides patient education regarding treatment and follow-up care.

MAIN DUTIES & RESPONSIBILITIES:

• Remain prepared at all times to respond effectively to medical emergencies.

• Promptly assess patients conditions and identify immediate care needs.

• Provide first aid and initial management to injured or traumatized patients.

• Administer medications as prescribed by the clinic doctor.

• Prepare and administer intramuscular (IM), intravenous (IV), and subcutaneous (SC) injections as per medical orders.

• Initiate, monitor, and discontinue IV infusions (drips) in accordance with prescribed treatment plans.

• Ensure proper cannulation, maintain IV-line patency, and observe for any signs of infiltration, phlebitis, or adverse reactions.

• Monitor patients during and after medication administration or IV therapy and promptly report any complications to the doctor.

• Maintain accurate nursing documentation of all treatments, medications, and procedures performed.

• Ensure infection control practices, sterilization of equipment, and safe disposal of sharps and medical waste.

• Monitor and record vital signs (BP, pulse, temperature, respiratory rate, oxygen saturation) as required.

• Maintain the clinic in accordance with established medical standards, ensuring availability of emergency equipment and essential supplies.

• Educate patients on prescribed treatments, medication usage, and basic preventive healthcare measures.

• Perform any other duties as assigned by the supervisor from time to time.

QUALIFICATION & EXPERIENCE:

• 3-Year Diploma in Nursing from an accredited school; Degree in Nursing (BScN) would be preferred. Valid license from Pakistan Nursing Council.

• 4-5 years of work experience preferably at leading teaching hospital.

KNOWLEDGE & COMPETENCIES:

• Certification in relevant field e.g. BLS, CPR, Safe Medication Administration, I/V Canulation, ECG Interpretation and Aseptic Techniques will be added advantage.

• Good communication and interpersonal skills.

• Willingness to work in shift duties.

The role is responsible for designing, coordinating, and implementing faculty development and educational innovation initiatives to enhance teaching effectiveness, pedagogical practices, and learning outcomes. the role supports institutional transformation through capacity building, strategic collaborations, and continuous improvement in teaching and learning.

MAIN DUTIES & RESPONSIBILITIES:

• Support the design of faculty development programs aligned with institutional goals and emerging trends in higher education.

• Conduct Training Needs Assessments through surveys, feedback, performance data, and consultations with faculty and academic leadership.

• Design structured learning pathways, including workshops, certifications, seminars, etc.

• Ensure effective execution of faculty development initiatives throughout the academic year.

• Plan and manage the faculty training calendar, ensuring timely scheduling and effective utilization of resources.

• Coordinate with internal faculty and departments for participation, nominations, and engagement in development programs.

• Identify and engage national and international experts, trainers, and industry professionals to deliver high-quality training sessions.

• Liaise with external institutions, universities, and professional bodies for collaborative training programs and knowledge exchange.

• Develop mechanisms to collect and analyze feedback from faculty participants and trainers.

• Assess the effectiveness and impact of training programs using defined learning outcomes.

• Prepare reports and recommendations to continuously improve faculty development initiatives.

• Serve as a focal point for communication related to faculty development activities.

• Promote awareness and participation in the departments initiatives across the institution.

• Maintain accurate records of training sessions, attendance, feedback, and outcomes.

• Prepare periodic reports, summaries, and presentations for management.

• Ensure proper documentation for audits, accreditation, and quality assurance processes.

QUALIFICATION & EXPERIENCE:

• Masters degree from an HEC recognized institute/University.
• 4 - 6 years of working experience. Preferably 2 years of relevant experience.

KNOWLEDGE & COMPETENCIES:

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• Proficiency in data analysis and in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize in a fast-paced environment.

• High level of discretion, integrity, and professionalism.

• Strong interpersonal skills and a collaborative mindset.

The Executive - Startup Community will support the operational management of the incubation program by coordinating startup engagement, incubation operations, program delivery, community management, startup events, and entrepreneurial support activities. The incumbent will also oversee startup-operated food kiosks and ensure effective coordination between startups, mentors, partners, and internal stakeholders.

MAIN DUTIES & RESPONSIBILITIES:

1. Coordinate day-to-day operations of the incubation program and startup community. 

2. Support startup onboarding, orientation, progress tracking, and operational facilitation.

3. Coordinate incubation activities including mentoring sessions, startup clinics, community meetings, workshops, and networking events. 

4. Maintain engagement with incubated startups and facilitate timely support for operational requirements.

5. Coordinate startup evaluations, selection processes, demo days, and graduation activities.

6. Oversee operational management and coordination of startup-operated food kiosks on campus. 

7. Maintain startup databases, incubation records, KPI dashboards, and documentation. 

8. Coordinate with mentors, industry experts, investors, faculty, and ecosystem partners. 

9. Assist in planning entrepreneurship programs, startup competitions, accelerator activities, and ecosystem engagement initiatives.

10. Coordinate logistics, procurement requirements, venue arrangements, and operational support 

11. Ensure timely communication with startups regarding program milestones, deliverables, and opportunities.

12. Any other responsibility assigned by the Director CEDIR, Associate Director, or reporting manager. 

QUALIFICATION & EXPERIENCE:

1. Minimum 16 years of education from an HEC-recognized institution, preferably in Business Administration, Entrepreneurship, Management, or a related discipline.

2. Minimum 3 years of relevant experience in startup incubation, entrepreneurship support, innovation programs, accelerator management, or program coordination.

KNOWLEDGE & COMPETENCIES:

1. Startup ecosystem knowledge 

2. Program and community management 

3. Event coordination & Stakeholder engagement 

4. Excellent communication skills, Strong organizational and multitasking abilities

5. MS Office and Google Workspace proficiency

The incumbent will report to the Head of Internal Audit and be responsible for planning, executing, and supervising risk-based audits of financial and non-financial activities. The role will evaluate internal controls, identify risks and control gaps, review audit findings, and provide recommendations to strengthen operational efficiency, compliance, and governance. The incumbent will also monitor the implementation of audit recommendations and support the development and effective utilization of the Internal Audit team.

MAIN DUTIES & RESPONSIBILITIES:

• Develop and execute risk-based audit programs and support the preparation of the annual audit plan. 

• Conduct and supervise audit fieldwork for financial and non-financial activities, ensuring quality and timely completion. 

• Review audit working papers and observations to ensure accuracy, completeness, and adequate supporting evidence. 

• Prepare and finalize audit reports highlighting key findings, risks, and recommendations for submission to the Head of Internal Audit. 

• Lead discussions with auditee departments and recommend improvements in internal controls, operational processes, and compliance. 

• Follow up on audit recommendations and monitor the implementation of agreed corrective actions. 

• Review compliance with institutional policies, public procurement requirements, and applicable regulatory standards. 

• Supervise year-end inventory counts and review related documentation. 

• Support the development of audit team members and effective utilization of departmental resources. 

• Maintain and update the Internal Audit Manual and perform other assignments delegated by the Head of Internal Audit.

QUALIFICATION & EXPERIENCE

• Masters degree (MBA/M.Com) in Finance, Accounting, or a related field from an HEC-recognized university/institution.

• Membership/qualification from a recognized professional accounting body such as CA, ACCA, ACMA, or equivalent will be preferred.

• 6 to 8 years (Including 3 years of Managerial experience).

KNOWLEDGE & COMPETENCIES:

• Risk-based internal auditing and internal control practices 

• Financial and operational audit principles 

• Public procurement and regulatory compliance 

• Strong analytical, problem-solving, and report-writing skills 

• Leadership, communication, and interpersonal skills 

• Proficiency in MS Office, particularly Excel 

• Working knowledge of Microsoft Dynamics 365 and audit tools

The Senior Executive - Finance will support financial operations, budgeting, compliance, and administrative coordination across the governance and execution wings of CEDIR, including ORIC, OIA, and OESE. The role will ensure accurate financial documentation, reporting, audit readiness, budget tracking, and operational coordination for grants, incubation programs, entrepreneurship initiatives, training programs, and institutional partnerships.

MAIN DUTIES & RESPONSIBILITIES:

1. Manage day-to-day financial and administrative operations across ORIC, OIA, and OESE functions.

2. Process invoices, payments, reimbursements, petty cash, vendor payments, and trainer payments in accordance with institutional policies.

3. Support budgeting, utilization tracking, reconciliation, and financial reporting for grants, incubation and acceleration programs, training cohorts, entrepreneurship initiatives, and externally funded projects.

4. Maintain organized digital and physical records for invoices, quotations, payment documentation, contracts, and audit-related files.

5. Coordinate with Finance, Procurement, HR, and Operations departments to ensure smooth execution of financial and administrative processes.

6. Assist in preparation of utilization reports, budget summaries, audit documentation, and compliance records for institutional and donor-funded projects.

7. Track revenues and expenditures related to training programs, incubation activities, sponsored projects, and entrepreneurship initiatives.

8. Support procurement and operational logistics for workshops, bootcamps, hackathons, incubation activities, and institutional events.

9. Maintain financial dashboards and tracking sheets using Excel/Google Sheets and other institutional systems.

10. Ensure compliance with institutional financial procedures and HEC reporting requirements where applicable.

11. Assist in financial planning and operational coordination for new initiatives under the CEDIR framework.

12. Any other task assigned by the Director CEDIR/ORIC or Associate Director.

QUALIFICATION & EXPERIENCE:

1. Minimum 14 years of education from an HEC-recognized institution, preferably in Finance, Accounting, Business Administration, Commerce, or related discipline.

2. Minimum 2 - 3 years of relevant experience in Financial Management, Budgeting & P&L Reconciliation, Revenue Recognition, Bookkeeping & Invoicing, Accounts Payable & Receivable, Financial Reporting, Audit Compliance (Internal & External), HEC Project Financial Management

KNOWLEDGE & COMPETENCIES:

1. Strong financial documentation and record management skills

2. Budget tracking and reconciliation

3. Knowledge of procurement and audit processes

4. Proficiency in MS Excel, Google Sheets, and financial systems

5. Strong organizational and coordination skills

6. Attention to detail and compliance orientation

7. Good communication and stakeholder management skills

The Executive - Research & Grants Administration will support the research management and grants administration functions of ORIC by facilitating research proposals, grant applications, research collaborations, funding opportunities, and compliance processes. The incumbent will work closely with faculty, researchers, funding agencies, and internal departments to strengthen the institutions research ecosystem and enhance research productivity.

MAIN DUTIES & RESPONSIBILITIES:

1. Coordinate research administration activities across IBA and support faculty throughout the research lifecycle. 

2. Identify, monitor, and disseminate national and international research funding opportunities to faculty members.

3. Support faculty in the preparation, review, and submission of research grant proposals.

4. Coordinate grant application processes and ensure compliance with institutional and donor requirements. 

5. Maintain records of research projects, grants, contracts, funding opportunities, and faculty research profiles. 

6. Coordinate with funding agencies, collaborating institutions, industry partners, and government organizations regarding research initiatives.

7. Support the administration of research agreements, MoUs, consultancy projects, and collaborative research activities. 

8. Maintain databases related to research publications, grants, commercialization activities, intellectual property, and research outputs.

9. Assist in organizing research capacity-building activities, grant writing workshops, seminars, conferences, and faculty development programs.

10. Prepare periodic reports on research performance, grant submissions, funding secured, and institutional research indicators. Support the compilation of data for HEC submissions, institutional rankings, annual reports, and accreditation requirements. Coordinate internal communications related to research calls, funding announcements, and research policies. 

11. Ensure proper documentation and record management of all research and grant-related activities. 

12. Any other responsibility assigned by the Director CEDIR/ORIC, Associate Director, or reporting manager.

QUALIFICATION & EXPERIENCE:

1. Minimum 16 years of education from an HEC-recognized institution, preferably in Business Administration, Management, Public Administration, Social Sciences, Computer Sciences, or a related discipline.

2. Minimum 3 years of relevant experience in research administration, grants management, project coordination, ORIC operations, higher education administration, or donor-funded projects.

3. Experience working with universities, research institutions, ORICs, funding agencies, or development organizations will be preferred.

KNOWLEDGE & COMPETENCIES:

1. Research administration, Grants management, and proposal coordination

2. Research compliance, report writing, and documentation

3. Strong communication and interpersonal skills

4. Ability to manage multiple research and grant activities simultaneously

The Executive - Business Development & Outreach will be responsible for business development, outreach, client engagement, and revenue generation by promoting CEDIRs training programs, incubation services, executive education, consultancy, and other initiatives. The role will focus on supporting CEDIR in converting leads and executing outreach campaigns.

MAIN DUTIES & RESPONSIBILITIES:

1. Develop outreach and business development activities to promote CEDIRs programs and services.

2. Engage potential corporate, institutional, government, and ecosystem partners.

3. Convert leads through networking, email campaigns, calls, events, and institutional outreach.

4. Support business development for educational programs, consultancies, training, incubation, startup studio, and other paid offerings.

5. Maintain CRM records, stakeholder databases, sales pipelines, and partnership records.

6. Prepare outreach reports, business development analytics, and performance dashboards.

7. Perform any other responsibility assigned by the Director CEDIR/ORIC, Associate Director, or reporting manager.

QUALIFICATION & EXPERIENCE:

1. Minimum 16 years of education from an HEC-recognized institution, preferably in Marketing, Business Administration, Communications, Management, Entrepreneurship, or a related discipline.

2. Minimum 3 years of experience in sales, business development, outreach, client relationship management, or marketing.

3. Experience in higher education, executive education, consulting, training services, or startup ecosystems will be preferred.

KNOWLEDGE & COMPETENCIES:

1. Business development, Sales, and client acquisition 

2. Cold calling and lead generation 

3. Digital marketing, Meta Ads, CRM management

4. Presentation and negotiation skills

5. Target-driven mindset

6. MS Office and Google Workspace

The Manager, Alumni Affairs will lead the Alumni Affairs function and develop strong, long-term relationships with IBA alumni. The position will oversee alumni engagement initiatives, events, communications, chapters, database management, and alumni-related fundraising, while leading and developing the Alumni Affairs team.

MAIN DUTIES & RESPONSIBILITIES:

1. Develop and implement strategies to strengthen alumni engagement and participation.

2.  Build and maintain relationships with alumni, batches, chapters, and key stakeholders.

3.  Plan and lead alumni events, networking activities, reunions, and engagement initiatives.

4.  Oversee alumni queries and ensure timely and effective resolution.

5.  Manage and improve the alumni database, ensuring data accuracy and integrity.

6.  Lead alumni communications, including newsletters, magazines, social media, WhatsApp groups, and other publications.

7.  Manage and coordinate activities of IBA Alumni Chapters and their coordinators.

8.  Work closely with Resource Mobilization to develop alumni fundraising and “Give Back to IBA” initiatives.

9.  Manage budgets, vendors, and operational requirements for alumni activities.

10.  Lead, mentor, and develop the Alumni Affairs team and monitor team performance.

11.  Coordinate with relevant internal departments to ensure smooth execution of alumni initiatives.

12. Track and report on key alumni engagement activities and performance indicators.

QUALIFICATION & EXPERIENCE:

1. Masters Degree from an HEC-recognized institution, preferably in Business Administration, Marketing, Communications, Journalism, Public Relations, or related discipline.

2. Minimum 5-7 years of relevant experience in Alumni Relations, Community Engagement, Stakeholder Management, Event Management and Communications.

    

KNOWLEDGE & COMPETENCIES:

1. Strong MS Office skills, particularly Excel, Word, and PowerPoint.

2.  Experience with databases/CRM and digital communication platforms.

3.  Strong event planning, project management, and reporting skills.

4.  Good understanding of social media and digital engagement.

The incumbent will be responsible for overseeing the overall operations of the Department of Management, SBS, ensuring effective coordination of academic, administrative, and faculty-related activities.

MAIN DUTIES & RESPONSIBILITIES:

• Provide comprehensive administrative support to the Chairperson by allocating courses, calculating faculty workload, managing calendars, arranging meetings, coordinating job talks and interviews, and executing ad-hoc departmental tasks.

• Coordinate faculty-related activities by onboarding full-time and visiting faculty, managing TA hiring and payments, organizing trainings, facilitating guest speaker sessions, arranging industry visits, and executing departmental events.

• Manage academic and accreditation documentation by collecting, mapping, and updating AACSB data, tracking course outlines (CLOs/PLOs), and following up on LMS submissions from faculty.

• Handle internal and external departmental communications by liaising with Deans Office, IT, Finance, HR, Library, and other departments to ensure timely submissions and achieve deadlines.

• Prepare and maintain records of minutes for Board of Studies, departmental, and cluster meetings, while supporting course lead faculty in organizing meeting logistics.

• Maintain and update departmental digital presence by curating faculty profiles, managing MS Management website content, and coordinating media displays and academic information.

• Any other task assigned by the HOD. 

QUALIFICATION & EXPERIENCE:

• Bachelors degree from an HEC-recognized university or institution.

• Preferably 2 years of overall professional experience; relevant experience will be an added advantage.

KNOWLEDGE & COMPETENCIES:

• CLO-PLO mapping

• MS Office Suite (Word, Excel, PowerPoint) 

• Digitally proficient 

MAIN DUTIES & RESPONSIBILITIES:

• Provide day-to-day administrative and operational support to the Department Chair.

• Coordinate schedules and facilitate effective communication and coordination among full-time and visiting faculty members.

• Liaise with the Program Office to ensure timely and smooth course allocation and scheduling.

• Anticipate course allocation requirements and prepare faculty allocation plans in consultation with the Department Chair and relevant stakeholders.

• Ensure timely dissemination of departmental information, announcements, and updates to faculty and relevant staff.

• Coordinate and organize departmental meetings, including Board of Studies (BOS) meetings, and manage all related logistical arrangements.

• Prepare clear, accurate, and comprehensive meeting minutes in accordance with established guidelines and maintain proper records for follow-up and action tracking.

• Assist faculty members with the timely preparation, completion, and maintenance of course files and other academic documentation.

• Facilitate the resolution of ERP- and LMS-related matters by coordinating with relevant departments and support teams.

• Manage Teaching Assistants (TAs) records through the designated portal, including onboarding, documentation, and payment-related matters, and provide necessary guidance and support.

• Facilitate the implementation and follow-up of decisions made by the Academic Committee and Academic Board at the departmental level.

• Coordinate and schedule departmental presentations, academic sessions, and other academic activities.

• Support the planning and execution of departmental events by ensuring effective coordination and communication with relevant stakeholders.

• Maintain departmental records, correspondence, and documentation in an organized, accurate, and confidential manner.

• Perform any other duties and responsibilities assigned by the Supervisor in line with departmental requirements.

QUALIFICATION & EXPERIENCE:

• Bachelors degree from an HEC-recognized university or institution.

• Preferably 2 years of overall professional experience; relevant experience will be an added advantage.

KNOWLEDGE & COMPETENCIES:

• Excellent communication, organizational, and coordination skills.