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This position will be responsible for the management and maintenance of the data related to donations. The incumbent will act as the main contact for all donor-related issues and will manage processing, receipting, and acknowledgment of donations. Primary responsibility will involve maintenance of donor-related information. 

MAIN DUTIES & RESPONSIBILITIES: 

• Main contact for donor inquiries.

• Assist in preparing various reports for donors.

• Reconcile donations received and resolve discrepancies.

• Keep track of instalments and payments.

• Correspondence with internal departments.

• Manage the receipting, acknowledgment, and pledge management process, including reviewing all receipts, acknowledgment letters, and reminders before they are sent to donors.

• Help in executing and managing donor meet-ups.

• Help in preparing proposals, presentations, and request letters.

• Responsible for developing the re-soliciting loop with existing donors and outreach for other strategic initiatives.

• Developing content for the annual Impact Report and the bi-monthly newsletters.

• Manage and maintain MoU and donation cheque records in both digital and physical formats, ensuring accurate documentation and efficient record retrieval.

• Manage backend operations for student parking programs, including tracking donor-sponsored allocations, maintaining student records, and creating student profiles.

• Conduct donor outreach and communication, addressing queries, fostering relationships, and supporting fundraising initiatives. 

QUALIFICATION & EXPERIENCE:  

• Minimum bachelors degree, preferably a masters degree from an HEC-recognized university/institute

• Up to 2 years of experience. Prior experience in compliance within the resource mobilization function will be preferred

KNOWLEDGE & COMPETENCIES: 

• Core skills essential to meet job expectations

• Good English Skills

• Data Entry / Management

• Must be well-versed in MS Office, especially in EXCEL

• Should have good communication and interpersonal skills

• Some financial knowledge 

The Executive Alumni Affairs will assist with daily operational activities such as issuing alumni cards, addressing queries from alumni, monitoring and posting social media content, and assisting with Alumni Affairs events. The Executive will also be responsible for updating and increasing the IBA Alumni Database, ensuring all information in the database is timely and accurate for institutional support.

MAIN DUTIES & RESPONSIBILITIES:

• Serve as the first point of contact for alumni queries, concerns, and pain points; escalate issues for departmental intervention as needed.

• Maintain and periodically update the alumni database, ensuring content accuracy, an improved user experience, and alignment with current alumni records.

• Update and manage alumni-facing website content, the CEO Directory, and the Alumni Business Directory to ensure accuracy and relevance.

• Liaise with the CDC, Examinations, IT, and other relevant departments to facilitate alumni technical concerns, including alumni card issuance, bona fide letters, degrees, transcripts, and company/startup registration for student internship validation.

• Disseminate timely information to keep alumni informed and engaged across all channels.

• Manage and grow alumni communities across LinkedIn, Facebook, Instagram, and WhatsApp, including adding alumni to relevant groups and both physical and virtual walls.

• Design, circulate, and analyze surveys and forms for alumni feedback on programs, FYP projects, open houses, and fresher orientations.

• Plan and produce the alumni newsletter and magazine, and coordinate social media posts, testimonials, and other alumni promotion initiatives.

• Organize and attend alumni events including the Grand Alumni Reunion, Alumni Excellence Awards Ceremony, Alumni Advisory Council meetings, alumni dinners and lunches, and class- or industry-specific reunions.

• Organize and moderate Alumni Connect sessions for student mentorship and networking.

• Identify countries with significant alumni concentrations; initiate, coordinate, and provide ongoing logistical support for global alumni chapters.

• Lead end-to-end alumni election processes including candidate communication, voter outreach, timeline management, and result dissemination.

• Identify, approach, and onboard discount partners to build and maintain a benefits network for alumni cardholders; manage ongoing partner relationships and agreements.

• Complete any other alumni-related tasks as assigned by the HoD or relevant faculty and staff.

QUALIFICATION & EXPERIENCE:

• The incumbent shall have at least a bachelors degree, preferably in a relevant field, from an HEC-recognized university/institute.

• Up to 2 years of experience, preferably.

KNOWLEDGE & COMPETENCIES:

• Database Management

• Customer Service

• Communication Skills (Written and Verbal)

• Content Creation & Editorial Oversight

• Event Planning & Management

• Social Media Management

The incumbent will support the faculty of the School of Economics and Social Sciences (SESS) with research, publications, and grant work at the Centre for Business and Economic Research (CBER). This includes preparing research proposals, reports, and policy briefs on socio-economic issues relevant to Pakistan and the region. The incumbent will also coordinate the Centres publications, training programs, seminars, and conferences, and keep its research resources and records in order.

MAIN DUTIES & RESPONSIBILITIES:

• Assist SESS faculty in preparing research proposals, reports, policy briefs, and book chapters on a variety of socio-economic topics relevant to Pakistan and the broader region.

• Manage databases and other research-related resources.

• Coordinate with Marketing, Finance, and other departments for the Centres publications, including books, policy briefs, conference and seminar reports, and proceedings.

• Coordinate the organization of training sessions, seminars, and conferences.

• Contribute to writing the Centres quarterly newsletter.

• Write and submit conference grant proposals.

• Write grant proposals and assist in managing project-related tasks.

• Keep a record of all publications and proposal submissions of the Centre.

• Assist faculty in developing and implementing training modules.

• Any other task assigned by the immediate supervisor as per need.

QUALIFICATION & EXPERIENCE:

• The incumbent must have a Masters degree (MA Economics, MS Economics, or a related field) from an HEC-recognized university/institute. A PhD will be preferred.

• 6-8 years of overall professional experience, including a minimum of 5 years of relevant experience.

KNOWLEDGE & COMPETENCIES:

• Strong research and academic writing skills, especially for proposals, reports, and policy briefs.

• Understanding of socio-economic and policy issues relevant to Pakistan and the region.

• Familiarity with research databases and statistical or econometric software such as Stata, R, or EViews.

• Adequate experience in working with teams on research projects. 

• Strong quantitative and qualitative research skills, including proficiency in statistical analysis software (e.g., Stata, SPSS, R, NVivo).

• Excellent written and communication skills, with the ability to present complex research findings to both academic and non-academic audiences.

• Have strong values of honesty, integrity and mutual respect.

• Demonstrated expertise in writing newsletter/conference reports/policy briefs.

Manage the financial and administrative operations of IBA Sports, including facility bookings, events, tournaments, revenue tracking, payments, budgeting, and financial reporting. Coordinate with relevant departments to ensure timely processing, reconciliation, compliance with IBA policies, and effective delivery of sports activities.

MAIN DUTIES & RESPONSIBILITIES:

• Manage and administer the IBA Sports Facilities Booking Portal, including monitoring facility bookings, availability, cancellations, and related financial transactions.

• Maintain accurate and up-to-date records of sports facility bookings and revenue generated, and coordinate with the Finance Department for reconciliation, reporting, and timely collection and deposit of revenues.

• Manage the financial and administrative operations of IBA Sports Academies, including participant registration, fee collection, revenue tracking, and coordination with the Finance Department.

• Maintain comprehensive records of revenue generated through sports academies, events, tournaments, facility rentals, and other sports-related activities organized by SP@CE/IBA Sports.

• Prepare and process payment requests and payment orders for external vendors, service providers, coaches, officials, and other sports-related expenses in accordance with IBA policies and procedures.

• Coordinate and process participation fees and other payments for IBA students and teams participating in external sports competitions, tournaments, and events.

• Prepare and monitor budgets for sports events and activities organized by SP@CE, including cost estimates, expenditure monitoring, and budget utilization.

• Maintain proper documentation and financial records of all sports-related income and expenditures to support accurate reporting, reconciliation, and audit requirements.

• Prepare periodic revenue, expenditure, and financial performance reports for sports facilities, academies, events, tournaments, and other sports-related activities.

• Coordinate with relevant departments, including Finance, Procurement, and other administrative units, to ensure timely processing and settlement of sports-related financial and administrative matters.

• Monitor outstanding payments, receivables, and vendor invoices related to sports activities, and follow up with relevant stakeholders to ensure timely settlement.

• Support the development and implementation of revenue-generation initiatives for sports facilities, academies, events, and other sports-related programs.

• Ensure that all financial transactions, revenue activities, and expenditures are processed in accordance with IBA policies, procedures, approved budgets, and applicable financial controls.

• Provide administrative and financial support for the effective execution of sports programs, events, tournaments, and other activities undertaken by SP@CE/IBA Sports.

• Perform any other sports administration, financial, revenue-related, or departmental responsibilities assigned by the Head/Manager of Sports from time to time.

QUALIFICATION & EXPERIENCE:

• Minimum of 14 years of education, equivalent to a Bachelors degree, from an HEC-recognized institution, preferably in Sports Management, Business Administration, Management Sciences, or a related discipline.

• Minimum 2-3 years of relevant experience in sports administration, sports facility management, sports academies, event management, or a similar sports-related environment.

• Experience in a sports organization, educational institution, event management environment, or service-oriented organization will be an added advantage.

• Must be able to work on-site within female-only facilities (female gyms and Girls Hostel) and accompany female student teams during local and out-of-city competitions

KNOWLEDGE & COMPETENCIES:

• Sports Facility & Academy Management

• Sports Event & Tournament Administration

• Proficiency in MS Office (Excel, Word, PowerPoint), inventory/stock record-keeping, and Sports/Booking Management Systems

• Stakeholder Management & Communication

• Team Leadership & Performance Management 

Provides administrative and operational support for IBA Sports programs, events, and competitions. Responsibilities include coordinating student participation, maintaining sports inventory and team records, overseeing sports facilities, and serving as the focal point for female gyms and female student-athletes across IBA campuses. The role also prepares competition documents and payment requests, communicates sports updates, travels with teams within and outside the city as required, and performs other duties assigned by the Manager Sports.

MAIN DUTIES & RESPONSIBILITIES:

• Sports Events Management: Plan, organize, coordinate logistics, and execute sports events and competitions smoothly and professionally.

• Student Coordination: Serve as the primary point of contact for students regarding sports events, competitions, and use of sports facilities at IBA, and as the focal person for female students and womens teams.

• Stock Management: Maintain the Sports Departments stock register and keep inventory records up to date.

• Sports Equipment Management: Monitor sports equipment and ensure proper maintenance and availability.

• Female Gym Supervision: Serve as the on-site focal person for female gyms, conducting regular in-person inspections and overseeing their maintenance, cleanliness, and operational requirements at:

  • Main Campus

  • City Campus

  • Girls Hostel

• Sports Facilities Management: Coordinate the maintenance and operational requirements of sports facilities across the campus.

• HEC Competition Documentation: Prepare sports cards and entry proformas for students participating in HEC competitions.

• Teams and Players Records: Collect and maintain records of teams and players participating in intra-university and inter-university competitions in coordination with the respective coaches.

• Payment Requests: Prepare payment requests for external vendors, officials, and other relevant service providers.

• Communication and Announcements: Draft and circulate announcements, notifications, sports news, and other relevant information to students, staff, and faculty.

• Other Responsibilities: Perform any additional duties assigned by the Line Manager or the Sports Department in connection with routine operations and departmental events, e.g., accompanying teams, including female student teams, on travel within the city as well as out of city.

   

QUALIFICATION & EXPERIENCE:

• Minimum of 14 years of education, equivalent to a Bachelors degree, from an HEC-recognized institution, preferably in Sports Management, Business Administration, Management Sciences, or a related discipline.

• At least 3 to 5 years of relevant experience in sports administration, sports facility management, sports academies, event management, or a similar sports-related environment.

• Experience in a sports organization, educational institution, event management environment, or service-oriented organization will be an added advantage.

• Must be able to work on-site within female-only facilities (female gyms and Girls Hostel) and accompany female student teams during local and out-of-city competitions

KNOWLEDGE & COMPETENCIES:

• Sports Facility & Academy Management

• Sports Event & Tournament Administration

• Proficiency in MS Office (Excel, Word, PowerPoint), inventory/stock record-keeping, and Sports/Booking Management Systems

• Stakeholder Management & Communication

• Team Leadership & Performance Management 

The Database Administrator will administer IBAs Oracle enterprise databases, including Oracle 19c RAC (multi-node clustered) environments, ensuring high availability, performance, security, and data integrity. The role covers backup, recovery, and restoration, resolution of production and operational issues, proactive monitoring of database health and capacity, and the design of processes and metrics for capacity planning, performance tuning, and business continuity.

MAIN DUTIES & RESPONSIBILITIES:

• Administer and support Oracle Databases in single-instance and Oracle RAC (multi-node) environments, including cluster-aware operations and failover handling.

• Work with Information/Data Architects and Database Designers to implement and maintain physical data models for OLTP and Data Warehouse systems across development, test, and production.

• Create, manage, and optimize database objects (tablespaces, schemas, indexes, partitions) and their physical organization across nodes.

• Monitor database performance, workload distribution, and resource utilization (CPU, memory, I/O) in RAC environments using OEM and native Oracle tools.

• Develop and implement performance tuning strategies, including SQL tuning, wait event analysis, AWR/ASH reports, and capacity planning.

• Plan, test, and execute upgrades, patching, PSU/RU deployments, and migrations, including RAC rolling upgrades with minimal downtime.

• Implement and maintain RMAN backup and recovery strategies, including RAC-aware backups, restores, and point-in-time recovery.

• Define and support DR and HA strategies, including Data Guard and cluster failover mechanisms.

• Ensure database security and compliance, including user management, role-based access control, auditing, encryption, and patch management.

• Advise application development teams on database architecture, constraints, and performance considerations.

• Develop and enforce standards for database design, naming conventions, and best operational practices.

• Prepare and maintain technical documentation, SOPs, and runbooks for database and RAC operations.

• Provide off-hours support and participate in on-call rotation for critical production systems.

QUALIFICATION & EXPERIENCE:

• BS/BE or equivalent degree from an HEC-recognized institution, preferably in Computer Science, Information Technology, or a related discipline.

• A minimum of 3-5 years of relevant experience in Oracle Database administration, preferably with hands-on experience in Oracle Database 19c RAC (two-node or multi-node) environments.

Preferred Certifications (Optional)

• Oracle Certified Professional (OCP) - Oracle Database Administration.

• Oracle RAC / Grid Infrastructure certification.

KNOWLEDGE & COMPETENCIES:

• Strong expertise in Oracle Database Administration, particularly Oracle Database 19c RAC, cluster architecture, workload balancing, high availability (HA), and disaster recovery (DR).

• Strong knowledge of logical and physical data modelling, indexing strategies, database partitioning, and database maintenance.

• Hands-on experience with database performance monitoring and tuning tools, including Oracle Enterprise Manager (OEM), AWR, and ASH, with the ability to analyze and resolve performance bottlenecks affecting database, system, and application performance.

• Proficiency in RMAN backup and recovery, including database restoration and point-in-time recovery, as well as Oracle Data Guard for high availability and disaster recovery.

• Familiarity with Linux/Unix operating systems and shell scripting for database administration is an added advantage.

• Experience administering other database platforms, including MySQL, Microsoft SQL Server, and PostgreSQL, will be considered an added advantage.