If you are facing any difficulty while applying, please send an email to us at aasoomro@iba.edu.pk for technical support.
The Executive - Research & Grants Administration will support the research management and grants administration functions of ORIC by facilitating research proposals, grant applications, research collaborations, funding opportunities, and compliance processes. The incumbent will work closely with faculty, researchers, funding agencies, and internal departments to strengthen the institutions research ecosystem and enhance research productivity.
MAIN DUTIES & RESPONSIBILITIES:
Coordinate research administration activities across IBA and support faculty throughout the research lifecycle.
Identify, monitor, and disseminate national and international research funding opportunities to faculty members.
Support faculty in the preparation, review, and submission of research grant proposals.
Coordinate grant application processes and ensure compliance with institutional and donor requirements.
Maintain records of research projects, grants, contracts, funding opportunities, and faculty research profiles.
Coordinate with funding agencies, collaborating institutions, industry partners, and government organizations regarding research initiatives.
Support the administration of research agreements, MoUs, consultancy projects, and collaborative research activities.
Maintain databases related to research publications, grants, commercialization activities, intellectual property, and research outputs.
Assist in organizing research capacity-building activities, grant writing workshops, seminars, conferences, and faculty development programs.
Prepare periodic reports on research performance, grant submissions, funding secured, and institutional research indicators. Support the compilation of data for HEC submissions, institutional rankings, annual reports, and accreditation requirements. Coordinate internal communications related to research calls, funding announcements, and research policies.
Ensure proper documentation and record management of all research and grant-related activities.
Any other responsibility assigned by the Director CEDIR/ORIC, Associate Director, or reporting manager.
QUALIFICATION & EXPERIENCE:
Minimum 16 years of education from an HEC-recognized institution, preferably in Business Administration, Management, Public Administration, Social Sciences, Computer Sciences, or a related discipline.
Minimum 3 years of relevant experience in research administration, grants management, project coordination, ORIC operations, higher education administration, or donor-funded projects.
Experience working with universities, research institutions, ORICs, funding agencies, or development organizations will be preferred.
KNOWLEDGE & COMPETENCIES:
Research administration, Grants management, and proposal coordination
Research compliance, report writing, and documentation
Strong communication and interpersonal skills
Ability to manage multiple research and grant activities simultaneously
The incumbent will be responsible for managing the day-to-day financial operations of CEIFs training portfolio, including invoicing, receivables, faculty remuneration, budgeting, financial reporting, and coordination with the IBA Finance Department.
MAIN DUTIES & RESPONSIBILITIES:
Sales, Invoicing & Receivables:
Create sales orders, issue and record invoices, collect client details (e.g., amounts, NTN/CNIC), and track client accounts and recoveries.
Collect cheques from clients (scan, archive, and log records), deposit them into the bank, and submit deposit slips to the Finance Department.
Prepare revenue statements and monthly tax statements, calculating taxes in accordance with applicable laws.
Faculty / Trainer Remuneration:
Draft trainer contract letters, collect and verify attendance sheets (scan, archive, and log records), and calculate faculty remuneration.
Issue payment authorizations, follow up on faculty disbursements, and address queries regarding remuneration and tax deductions.
P&L, Budgeting & Reporting:
Prepare workshop-specific P&L statements.
Maintain the online Monthly Target P&L Sheet and allocate annual budgets according to project codes.
Prepare ad-hoc financial reports and carry out additional tasks as required.
Petty Cash, Bills & Requisitions:
Collect vendor digital data and prepare the petty cash summary.
Initiate, process, and follow up on Purchase Requisitions and Material Requisitions.
Administration:
Draft official letters, manage email correspondence, attend meetings to ensure smooth operational workflows, and execute other duties assigned by the Director - CEIF.
QUALIFICATION & EXPERIENCE:
Bachelors degree in Commerce (B.Com) or equivalent in Finance/Accounting from an HEC-recognized university.
Preferably 1 year of overall professional experience; relevant experience will be an added advantage.
KNOWLEDGE & COMPETENCIES:
Hands-on experience with ERP systems, preferably Microsoft Dynamics 365 (Sales, Receivables, and Payables modules).
Experience in billing, invoicing, and receivables management, including client follow-ups and recovery reporting.
Ability to prepare workshop- and project-wise P&L statements, revenue statements, and expense reports.
Knowledge of withholding tax calculations and faculty/trainer payment processing.
Familiarity with cheque deposits, petty cash management, and basic financial reconciliations.
Proficiency in MS Office applications, particularly Excel.
Good written and verbal communication skills, including drafting official letters, managing email correspondence, and preparing requisitions.
Executive CDC will be responsible for coordination and support in smooth functioning of the career development centers operational matters. He/she should be dedicated towards initiating and maintaining relationships with potential employers for strengthening IBAs link with the business community along with coordinating for career development initiatives.
MAIN DUTIES & RESPONSIBILITIES:
Undertake research to keep up to date with employment information, grad application cycles and other best practices adopted by Career Services globally.
Support in planning and conducting trainings/workshops to help students in developing the career skills essential for a smooth transition from university to market/grad school.
Support in scheduling workshops, one-on-one counselling initiatives for students.
Support in arranging networking sessions, study trips and other interventions with the team.
Support in developing social media resources for students related to various aspects of career skills, trends, scope of various career options, graduate school related resources etc.
Support in maintaining and analysing database for students and internship records.
QUALIFICATION & EXPERIENCE
Minimum bachelors degree from an HEC recognized university/institution.
Minimum 1-2 years of working experience preferably in corporate relations, career services, or a related field.
KNOWLEDGE & COMPETENCIES:
Strong interpersonal and communication skills.
Good presentation and facilitation skills.
Student-centered approach with the ability to build rapport.
Good organizational and coordination skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to manage multiple tasks and maintain accurate records.
Strong follow-up and coordination skills.
Professionalism, confidentiality, and attention to detail.
The position is responsible for overall operational management of Main Campus, ensuring smooth functioning of facilities, transport, security, and administrative services. The role involves strategic planning, vendor management, budget control, coordination, compliance, and leadership of campus support teams to maintain high service standards and operational efficiency.
MAIN DUTIES & RESPONSIBILITIES:
Campus Operations & Facilities Management
Oversee daily operations of the Campus, including building maintenance, housekeeping, Canteen/Kiosks, security, and Residential Facilities services.
Ensure uninterrupted functionality of instructional spaces, Auditorium, and common areas to support academic activities.
Transport & Fleet Management
Manage campus transport operations, including student, staff, and faculty services, transport requests, route planning, resource allocation, and scheduling.
Coordinate and supervise drivers, ensuring effective duty allocation, communication, safety compliance, and adherence to traffic and transport regulations.
Manage and monitor the institutional vehicle fleet, including preventive maintenance, servicing, insurance, registration, fitness, and daily vehicle logbooks.
Oversee fuel management and transport-related expenses, maintaining accurate records of fuel consumption, petty cash, maintenance costs, and budget utilization.
Oversee transport vendors and contracted service providers, monitoring service quality, compliance, performance, and cost efficiency.
Maintain accurate manual and digital transport records and provide required data for audits, reports, and management review.
Handle transport-related incidents, emergencies, complaints, and ad hoc operational requirements, ensuring timely resolution and support.
Stakeholder Engagement
Act as the primary liaison for faculty, staff, students, and external partners at the Campus.
Address escalated service issues and maintain high levels of stakeholder satisfaction.
Team Leadership & Performance Management
Supervise campus administration staff and vendors, etc.
QUALIFICATION & EXPERIENCE:
Minimum of 16 years of education, equivalent to a Masters degree, from an HEC-recognized institution, preferably in Business Administration, Education Management, or a related discipline.
At least 4 to 6 years of experience in admin operations, facilities management, or a related administrative role.
KNOWLEDGE & COMPETENCIES:
Proven leadership and decision-making abilities.
Strong project management, organizational, and communication skills.
Campus Operations & Facilities Management
Transport & Fleet Management
Stakeholder Management & Communication
Team Leadership & Performance Management.
This position is responsible for efficiently and securely maintaining official dossiers and handling routine
administrative tasks of both the Board Secretariat and Legal Affairs Departments.
MAIN DUTIES & RESPONSIBILITIES:
Maintain, organize, categorize, label, and store files and records of the Board Secretariat, and Legal Affairs Departments, including working papers, meeting minutes, reports, strategy papers, historical information, policies, regulations, amendments, official correspondence, and complete case files and other critical documents of the Legal Affairs Department.
Ensure the secure storage and accessibility of all official records and documents.
Prepare and maintain Excel-based indexes of all files and documents to enable easy access and retrieval.
Responsible for preparing the required sets of working papers, ensuring proper document placement, numbering, completeness, and quality of printing.
Prepare envelopes, acknowledgment sheets, and timely dispatch of meeting papers and official letters through the office rider and properly maintain their receipts.
Ensure the availability of office stationery and materials for both the offices.
Scan, photocopy, and securely file or paste finalized and signed meeting minutes in designated minutes books/registers.
Maintain attendance records of all Board and Committee meetings.
Maintain and update the master file (in hard form) of current and former Board members, including profiles, CNICs, nomination letters, and other relevant documents, and properly archive records of former members.
Assist in processing honorariums, reimbursements, and payments for Board/Committee members by maintaining proper documentation and timely delivery.
Assist in the digitalization of physical records, including scanning and storing documents in digital archives for both departments under the guidance of the supervisor.
Ensure confidentiality and security when handling official documents, both physical and digital.
Maintain a clean, organized, and orderly office environment.
Perform any other duties assigned by the HoDs as and when required.
QUALIFICATION & EXPERIENCE:
Bachelors Degree from an HEC-recognized institution, in any related discipline.
Up to 3 years of relevant professional experience.
KNOWLEDGE & COMPETENCIES:
Be Computer literate and good at written and oral communication in both Urdu and English.
The incumbent will be responsible for driving the planning, coordination, and operational execution of undergraduate programs within the School of Business Studies (SBS), ensuring academic standards, curriculum effectiveness, policy compliance, and operational efficiency.
MAIN DUTIES & RESPONSIBILITIES:
Direct the execution of academic policies and undergraduate program requirements, ensuring alignment with institutional strategy and standards.
Drive end-to-end curriculum review and revision workflows, ensuring accurate documentation and timely implementation of approved changes.
Synthesize and deliver data-driven insights, including course utilization trends, faculty evaluations, and student progression metrics, to support administrative decision-making.
Maintain oversight of program communications, circulars, and policy announcements to ensure clarity, consistency, and institutional alignment.
Lead internal program audits, quality reviews, and compliance checks to maintain academic rigor across undergraduate offerings.
Manage and mentor Senior Executives, oversee team performance, conduct evaluations, and serve as the primary operational liaison to the Program Director.
Coordinate programmatic accreditation workflows, managing continuous evidence collection, audit readiness, and compliance with external regulatory bodies.
Direct the planning and execution of program events, including student orientations, academic networking sessions, and institutional showcases, to enhance student engagement.
QUALIFICATION & EXPERIENCE:
Masters degree, preferably in Business Administration, Education Management, or a related field.
Minimum 4 years of professional experience, preferably in academic program coordination, higher education administration, or a relevant field.
Experience in data management, accreditation processes, or curriculum review will be an added advantage.
Certification or training in academic administration or higher education management will be preferred.
KNOWLEDGE & COMPETENCIES:
Strong knowledge of academic administration, curriculum management, accreditation, and regulatory compliance.
Effective leadership, team management, and stakeholder coordination skills.
Proficiency in data analysis, reporting, and MS Office applications.
Strong communication, planning, problem-solving, and decision-making skills.
The incumbent will support the faculty of the School of Economics and Social Sciences (SESS) with research, publications, and grant work at the Centre for Business and Economic Research (CBER). This includes preparing research proposals, reports, and policy briefs on socio-economic issues relevant to Pakistan and the region. The incumbent will also coordinate the Centres publications, training programs, seminars, and conferences, and keep its research resources and records in order.
MAIN DUTIES & RESPONSIBILITIES:
Assist SESS faculty in preparing research proposals, reports, policy briefs, and book chapters on a variety of socio-economic topics relevant to Pakistan and the broader region.
Manage databases and other research-related resources.
Coordinate with Marketing, Finance, and other departments for the Centres publications, including books, policy briefs, conference and seminar reports, and proceedings.
Coordinate the organization of training sessions, seminars, and conferences.
Contribute to writing the Centres quarterly newsletter.
Write and submit conference grant proposals.
Write grant proposals and assist in managing project-related tasks.
Keep a record of all publications and proposal submissions of the Centre.
Assist faculty in developing and implementing training modules.
Any other task assigned by the immediate supervisor as per need.
QUALIFICATION & EXPERIENCE:
The incumbent must have a Masters degree (MA Economics, MS Economics, or a related field) from an HEC-recognized university/institute. A PhD will be preferred.
6-8 years of overall professional experience, including a minimum of 5 years of relevant experience.
KNOWLEDGE & COMPETENCIES:
Strong research and academic writing skills, especially for proposals, reports, and policy briefs.
Understanding of socio-economic and policy issues relevant to Pakistan and the region.
Familiarity with research databases and statistical or econometric software such as Stata, R, or EViews.
Adequate experience in working with teams on research projects.
Strong quantitative and qualitative research skills, including proficiency in statistical analysis software (e.g., Stata, SPSS, R, NVivo).
Excellent written and communication skills, with the ability to present complex research findings to both academic and non-academic audiences.
Have strong values of honesty, integrity and mutual respect.
Demonstrated expertise in writing newsletter/conference reports/policy briefs.
If you are facing any difficulty while applying, please send an email to us at aasoomro@iba.edu.pk for technical support.